AGM -

Annual General Meeting

Documentation of COSBOTS Annual General Meeting:

2018 AGM Action Items

2020 AGM Proposed Agenda

2018 / 2019 Annual Report

2018 / 2019 AGM Financial Statements

2018 December Minutes

Notice of COSBOTS Annual General Meeting:

Notice is hereby given that Annual General Meeting (AGM) of the members of COSBOTS will be held on Saturday 18^th January 2020 in Francistown at City Council Civic Hall at 09:00hrs. The following resolutions will be considered and, if deemed fit, passed with or without modification.

Ordinary Business:

To confirm 2018 Annual General Meeting Minutes
To consider and adopt the Financial Statements of the Company for the financial year ended 30 June 2019, and the Reports of the Board of Directors and the Auditors.
To consider and, if thought fit, to pass the following resolution as an Ordinary Resolution: –

“Resolved that, in accordance with the provisions of Sections 191 and 195 of the Companies Act CAP 42:01, Messrs. Mamlathan and Associates, Chartered Accountants, be and are hereby appointed as the Auditors of the Company from the conclusion of this Meeting to hold such office for a period of one year till the conclusion of the Tenth Annual General Meeting, at a remuneration of P60, 500 (Sixty Thousand Five Hundred Pula only) to conduct the audit for the financial year 2019-20 payable in one or more installments plus value added tax as applicable, and reimbursement of out-of-pocket expenses incurred.”

NOTE: The following documents will be provided to all members:

1. Copy of the audited accounts and Annual Report for the year ending 30^th June 2019
2. Copy of the minutes of the Annual General Meeting held on 1^st December 2018

Members are requested to send an email to admin@cosbots.co.bw or call COSBOTS on 3928055, send a text message or WhatsApp message to (+267)77756564 confirming attendance and requesting for hard copies of the above documents. If you are unable to attend, please complete a proxy form and submit at the registered office, PLOT 93, UNIT 1, GABORONE INTERNATIONAL COMMERCE PARK, GABORONE within forty eight (48) hours of the date of the meeting for the attention of Company Secretary or scan and email to admin@cosbots.co.bw

Dated: 20th December 2019.

Please download our Proxy Form here!

Annual General Meeting and Finacials 2017 / 2018

AGM 26 August 2017

Please download the PDF:

AGM Resolutions

Please download the PDF:

Finacials 2018

Please download the PDF:

Annual Report 2017 / 2018

Please download the PDF:

Financial Statements for the year ended 30 June 2017:

The directors are required by the Companies Act of Botswana, to maintain adequate accounting records and are responsible for the content and integrity of the financial statements and related financial information included in this report. It is their responsibility to ensure that the financial statements fairly present the state of affairs of the society as at the end of the financial year and the results of its operations and cash flows for the period then ended, in conformity with the International Financial Reporting Standard for Small and Medium-sized Entities. The external auditor’s is engaged to express an independent opinion on the financial statements.

The financial statements are prepared in accordance with the International Financial Reporting Standard for Small and Medium-sized Entities and are based upon appropriate accounting policies consistently applied and supported by reasonable and prudent judgements and estimates.