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Each ordinary resolution number 1 to 3 requires the support of more then 50% of the votes exercised on the resolutions in order to be approved.

Acceptance and adoption of Minutes of the Copyright Society of Botswana Annual General meeting held on 26 August 2017.

Ordinary resolution number 1 “RESOLVED THAT the Minutes of COSBOTS Annual general Meeting held on 26 August 2017 be and are hereby approved”, Acceptance and adoption of annual financial statements, auditors report and the annual report.

Ordinary resolution number 2 “RESOLVED THAT the audited financial statements of the company, including the Auditors Report, Directors report and the Finance and Audit Committee report for the year ended 30 June 2018 be accepted and adopted”

Additional information in respect of Ordinary Resolution number 2:
The full set of annual financial statements of the Company for the 2017/2018 financial year are available on our website, have been emailed to members, linked to statements provided on COSBOTS Social Media Platforms or are available by request from COSBOTS at 3928055 or slekgaba@cosbots.co.bw

Re-appointment of the independent external auditor and fix their remuneration
Ordinary resolution number 3 “RESOLVED THAT Mamlathan and Associates be re-appointed as the independent external auditor of the company until the conclusion of the next AGM in accordance with section 191(1) of the Companies Act, 2009 at such remuneration as shall be fixed by the Board of Directors of the Company.

Re-appoint Messrs.’ Prince Monna and B Seboni as Directors of the Copyright Society of Botswana
Ordinary resolution number 3 “RESOLVED THAT in accordance with the provisions of Sections 55 (b), and other applicable provisions of the Constitution of the Copyright Society of Botswana, approval of the members be and is hereby accorded to re-appoint Mr Prince Monna and Mr Barolong Seboni as Copyright Society of Botswana Directors, for a further period of 3 (three) years from the expiry of their present term of office, that is, with effect from December 1, 2018 on the terms and conditions including remuneration as set out in the Statement annexed to the Notice, with liberty to the Board of Directors to alter and vary the terms and conditions of the said re-appointment and / or remuneration as it may deem fit;

RESLOVED FURTHER THAT the Board be and is hereby authorised to do all acts and take all such steps as may be necessary, proper or expedient to give effect to this resolution.”

NOTICE IS HEREBY GIVEN THAT THE ANNUAL GENERAL MEETING OF THE COMPANY WILL BE HELD AT MAHARAJA RESTAURANT & CONFERENCE CENTRE GABORONE ON SATURDAY 1ST DECEMBER 2018 AT 09:00HRS OR ANY ADJOURNMENT OR POSTPONEMENT THEREOF, TO CONSIDER THE BUSINESS SET OUT BELOW, CONSIDER AND, IF DEEMED FIT, PASS, WITH OR WITHOUT MODIFICATION, THE ORDINARY RESOLUTIONS ATTACHED RELATING TO AGENDA ITEMS 4,7,8 & 9, AND DEAL WITH SUCH OTHER BUSINESS AS MAY BE DEALT WITH AT THE MEETING.

To read the notice convening the meeting.

• Adoption of Agenda.
• Opening remarks.
• To approve minutes of the Annual General Meeting held on 26 August 2017.
• Action items
• Presentation of Annual Report
• Chairmans report
• Chief Executive Officers report

To receive, consider and adopt the Audited Financial Statements for the year ended 30th June 2018
To authorise the Directors to appoint Auditors for the ensuing year in terms of Section 191(1) of the Companies Act, 2003 and fix their remuneration.

To re-appoint Directors for the ensuing year and fix their remuneration.
Messrs Prince Monna and B Seboni present themselves for re-election for the two additional positions on the Board.

Presentations
Tools of commercialising the arts industry – Dr Thulaganyo Mogobe , Head of Department, Visual and Performing Arts, Faculty of Humanities, University of Botswana.

Regulation in collection management, key to success – representative from Companies and Intellectual Property Authority.

A member entitled to attend and vote may appoint a proxy to attend and vote for him/her, on his/her behalf, and such proxy need not be a member of the company.

The instrument appointing such a proxy must be signed and deposited at the registered office of the company not less than forty-eight hours before the time for holding the meeting.

06 November 2018

BY ORDER OF THE BOARD
REGISTERED OFFICE REBECCA LETSHABO- FCIS, CIBM
PLOT 93, UNIT 1
COMMERCE PARK
GABORONE