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Members Notification

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COSBOTS CEO’S ADDRESS TO MEMBERS
REGARDING COVID 19

TO OUR VALUED MEMBERS

As you are all aware, the nation is faced with an unprecedented set of circumstances that have come about as a result of the coronavirus pandemic. This global pandemic is affecting all our families, businesses, the communities we live in, the economy and even has an impact on our way of life. We at COSBOTS made a conscience pledge and a commitment to ourselves not to allow operations to be disrupted in any way by the virus and lockdown. Several interventions have been put in place to ensure continuity of business, which measures included equipping our staff to enable them to carry out most of their day to day core assignments.

  1. As I extend my warmest greetings to you, allow me to thank each and everyone of you for cooperating with the office in the initial stages of the pandemic when we requested you to reduce visits to the office as a measure to curb the spread of the deadly virus. The current lockdown has forced all of us to consider alternative ways of providing enhanced service amid restrictions that have been promulgated by the Government of Botswana to control the spread of the virus.
  1. I am personally gratified by the online submissions of membership applications, declaration of new works and utilization of other online services. Although I appreciate that some of our members do not have access to the facilities neccesary to enable them to go online, I encourage those who have access to connectivity to continue using our online services even after the relaxation of the lockdown restrictions. Online services are not only convenient for us to better process your data and information, but also serve the purpose of saving a lot of members’ time and travel costs to and from the office.
  1. I want to assure you that the Board and management are alive to the strain that our members find themselves in as a result of shutdown of their businesses, suspension of live events and closure of businesses used as channels of selling their music. Therefore, it is in our best interests to pull all stops to provide you with our finest service.
  1. Although our management time and entire thought process has been largely focused on Covid 19 and its effect on operations, I am happy to announce that the office managed to;
    • Execute Distribution 12 royalties and almost all artists whose music enjoyed airplay over the period October 2018 to May 2019 and therefore qualified to be paid royalties, have been paid.
    • Provide technical advice daily to members working on their online submissions.

As noted above, we recognise that many of our members are faced with both health challenges and have been economically impacted by the lockdown impossed on activities related to the entertainment industry which have been a main source of income for these members. With these in mind, we have already started with the groundwork for the next distribution. Although most of royalties will benefit international artists due to the fact that foreign repertiore enjoys greater airplay than music produced by our local artists, we however believe that fast-tracking the next distribution will go a long way in helping to alleviate the challenges faced by our members and local artists in general.

The last thing that anyone wants to experience is to lose a loved one, and therefore we continue to beseech you to adhere fully to the advice provided by our esteemed health professionals.

Last but not least, we wish to applaud all our members who have gone out of their way to harness technology and provide entertainment via the various digital platforms that exist out there. This is obviously an avenue worth considering given that we are in the midst of fast changing times. We praise these heroes and heroines for their ingenuity and showing the world leadership during these trying times when the pandemic has thrust the entire planet into an unchartered territory.

It is our sincere hope that in the coming weeks our leaders will take steps to assist all the creatives who have been dealt a heavy blow by the restrictions brought about by the lockdown. We pray for their mercy and compassion.

Thank you.

Mr. Lesego K. Selotate

CHIEF EXECUTIVE OFFICER

PRESS RELEASE:

COSBOTS OFFICERS TAKEN HOSTAGE BY ARTISTS

COSBOTS OFFICERS TAKEN HOSTAGE BY ARTISTS

At around 1300hrs on Friday 27th March 2020 members of the Board were made aware of a video clip that was circulating on social media showing what is believed to be members of our organisation in an altercation with the Chief Executive Officer Mr Lesego K. Selotate. Though we recognise the requirement to observe the rules of natural justice, and to follow due process in handling this matter, we however condemn in the strongest possible terms, the unruly behaviour of our members, in orchestrating this whole episode of holding the CEO and two of his senior managers against their will and dispossessing the CEO of his personal mobile device. In our view, this abhorrent behaviour was totally unacceptable. The behaviour, part of which is displayed in the circulating images, does not in anyway represent the behaviour we expect of our members, as articulated in our members’ code of conduct.

It has been brought to our attention that the aforementioned group of members had previously visited the office, enquiring about when they should expect to be paid their royalties. Though the Board understands the financial pressure on members, occassioned by the decision of Government to take stringent measures in persuance of containing the Corona virus, which measures include the cancellation of events such as music shows, a major source of income for our members, we expect members to always be professional and courteous in lodging their queries. We wish to further note that, where members are not satified with the explanations provided, they are at liberty to direct their grievances in the appropriate manner, rather than invade the office, and in the process, obstruct the work of the CEO and his team.

The above notwithstanding, the Board has on good authority that on each of the visits to the office by members, they were attended to by a senior manager and provided with a full response to their enquiry.

It is therefore curious why they returned unannounced, on the 27th March 2020, and on this occasion insisting on seeing the CEO and enquiring about a matter they already had answers to. Even more curious is how they connived with members of the press, inviting the journalists in question into what should have been a private meeting between members and management, and proceeding to introduce them as bona fide members of COSBOTS, when they knew fully well that this was a blatant misrepresentation of the truth. Worse still is the unauthorised recording of the meeting proceedings, without making management aware that a recording was being made and seeking their express permission to record and circulate the video.
 

We wish to issue a stern warning to members that continue to flout provisions of the COSBOTS code of conduct, and remind the culprits that the organisation shall not hesitate to take decisive action against them, with a disciplinary process that could potentially result in their membership being terminated.

We would like to assure all our stakeholders that the company is operating well and is in a sound financial position with strong cash flows. We also want to express our confidence in the abilities of the CEO, his management team and staff members alike, to effectively run the affairs of the company. They have our full support in the execution of their responsibilities. We conclude by committing to our members and key stakeholders, that we shall maintain robust communications regarding the developments relating to the subject matter of this press release through various online platforms and traditional media channels.

Mr. Patrick Setsiba
Chairman.

COSBOTS ABOUT US BOOKLET:

Please download our PDF form for more detailed information:

COSBOTS MEMBERS CODE OF CONDUCT BOOKLET:

Please download our PDF form for more detailed information:

Attorneys appointed to review Cosbots constitution:

Kindly be informed that the COSBOTS Board of Directors has engaged the services of JJ Matomela Attorneys to review the company’s constitution. You are requested to forward your written submissions to inquiry@cosbots.co.bw or call Mr. Letlhogonolo Makwinja if you wish to make oral representation to the committee at 3928055. Members are also free to submit their comments directly to the Attorneys at jmatomela@yahoo.com . Deadline for submissions is May 15th 2019

O itsisiwe fa COSBOTS e file JJ Attoneys tiro ya go baakanya molao motheo. Go tsaya karolo o kopiwa go romela megopolo kwa inquiry¡ cosbots.co.bw kgotsa wa leletsa Rre Letlhogonolo Makwinja fa o batla go buisana le komiti e e dirang tiro e mo 3928055. Maloko a ka romela megopolo ya bone gape ko jmatomela¡yahoo.com. Letsatsi la bofelo la go amogelwa ga megopolo ke May 15 2019

Constitution:

You are informed that the process of reviewing the COSBOTS constitution is underway. The office will provide progress update and give all members the opportunity to contribute and submit their recommendations.

Molao Motheo:

O itsisiwe fa paakanyo ya molao motheo wa COSBOTS e simolotse. Ofisi e tla fa maloko kitsiso ka tiro e mme ba fe botlhe sebaka sa go nna le seabe mo paakanyong ka go tlisa megopolo

MEMBERS RESOLUTION:

Each ordinary resolution number 1 to 3 requires the support of more then 50% of the votes exercised on the resolutions in order to be approved.

  1. Acceptance and adoption of Minutes of the Copyright Society of Botswana Annual General meeting held on 26 August 2017.
    Ordinary resolution number 1 “RESOLVED THAT the Minutes of COSBOTS Annual general Meeting held on 26 August 2017 be and are hereby approved”
  2. Acceptance and adoption of annual financial statements, auditors report and the annual report.
    Ordinary resolution number 2 “RESOLVED THAT the audited financial statements of the company, including the Auditors Report, Directors report and the Finance and Audit Committee report for the year ended 30 June 2018 be accepted and adopted”

    Additional information in respect of Ordinary Resolution number 2:
    The full set of annual financial statements of the Company for the 2017/2018 financial year are available on our website, have been emailed to members, linked to statements provided on COSBOTS Social Media Platforms or are available by request from COSBOTS at 3928055 or slekgaba@cosbots.co.bw

  3. Re-appointment of the independent external auditor and fix their remuneration
    Ordinary resolution number 3 “RESOLVED THAT Mamlathan and Associates be re-appointed as the independent external auditor of the company until the conclusion of the next AGM in accordance with section 191(1) of the Companies Act, 2009 at such remuneration as shall be fixed by the Board of Directors of the Company.

  4. Re-appoint Messrs.’ Prince Monna and B Seboni as Directors of the Copyright Society of Botswana
    Ordinary resolution number 3 “RESOLVED THAT in accordance with the provisions of Sections 55 (b), and other applicable provisions of the Constitution of the Copyright Society of Botswana, approval of the members be and is hereby accorded to re-appoint Mr Prince Monna and Mr Barolong Seboni as Copyright Society of Botswana Directors, for a further period of 3 (three) years from the expiry of their present term of office, that is, with effect from December 1, 2018 on the terms and conditions including remuneration as set out in the Statement annexed to the Notice, with liberty to the Board of Directors to alter and vary the terms and conditions of the said re-appointment and / or remuneration as it may deem fit;

    RESLOVED FURTHER THAT the Board be and is hereby authorised to do all acts and take all such steps as may be necessary, proper or expedient to give effect to this resolution.”

COPYRIGHT SOCIETY OF BOTSWANA – NOTICE TO MEMBERS

NOTICE IS HEREBY GIVEN THAT THE ANNUAL GENERAL MEETING OF THE COMPANY WILL BE HELD AT MAHARAJA RESTAURANT & CONFERENCE CENTRE GABORONE ON SATURDAY 1ST DECEMBER 2018 AT 09:00HRS OR ANY ADJOURNMENT OR POSTPONEMENT THEREOF, TO CONSIDER THE BUSINESS SET OUT BELOW, CONSIDER AND, IF DEEMED FIT, PASS, WITH OR WITHOUT MODIFICATION, THE ORDINARY RESOLUTIONS ATTACHED RELATING TO AGENDA ITEMS 4,7,8 & 9, AND  DEAL WITH SUCH OTHER BUSINESS AS MAY BE DEALT WITH AT THE MEETING.

  1. To read the notice convening the meeting.
  2. Adoption of Agenda.
  3. Opening remarks.
  4. To approve minutes of the Annual General Meeting held on 26 August 2017.
  5. Action items
  6. Presentation of Annual Report
    1. Chairmans report
    2. Chief Executive Officers report
  7. To receive, consider and adopt the Audited Financial Statements for the year ended 30th June 2018
  8. To authorise the Directors to appoint Auditors for the ensuing year in terms of Section 191(1) of the Companies Act, 2003 and fix their remuneration.
  9. To re-appoint Directors for the ensuing year and fix their remuneration.
  • Messrs Prince Monna and B Seboni present themselves for re-election for the two additional positions on the Board.
  1. Presentations
    1. Tools of commercialising the arts industry – Dr Thulaganyo Mogobe , Head of Department, Visual and Performing Arts, Faculty of Humanities, University of Botswana. 
    2. Regulation in collection management, key to success – representative from Companies and Intellectual Property Authority.

A member entitled to attend and vote may appoint a proxy to attend and vote for him/her, on his/her behalf, and such proxy need not be a member of the company.

The instrument appointing such a proxy must be signed and deposited at the registered office of the company not less than forty-eight hours before the time for holding the meeting.        

06 November 2018                                        BY ORDER OF THE BOARD
REGISTERED OFFICE                                 REBECCA LETSHABO- FCIS, CIBM
PLOT 93, UNIT 1
COMMERCE PARK
GABORONE

 

COPYRIGHT SOCIETY OF BOTSWANA – MEMBERS RESOLUTIONS

Each ordinary resolution number 1 to 3 requires the support of more then 50% of the votes exercised on the resolutions in order to be approved.

  1. Acceptance and adoption of Minutes of the Copyright Society of Botswana Annual General meeting held on 26 August 2017.

Ordinary resolution number 1

Resolved that the Minutes of COSBOTS Annual general Meeting held on 26 August 2017 be and are hereby approved”

  1. Acceptance and adoption of annual financial statements, auditors report and the annual report.

Ordinary resolution number 2

Resolved that the audited financial statements of the company, including the Auditors Report, Directors report and the Finance and Audit Committee report for the year ended 30 June 2018 be accepted and adopted”

Additional information in respect of Ordinary Resolution number 2

The full set of annual financial statements of the Company for the 2017/2018 financial year are available on our website, have been emailed to members, linked to statements provided on COSBOTS Social Media Platforms or are available by request from COSBOTS at 3928055 or slekgaba@cosbots.co.bw.

  1. Re-appointment of the independent external auditor and fix their remuneration

 Ordinary resolution number 3

Resolved that Mamlathan and Associates be re-appointed as the independent external auditor of the company until the conclusion of the next AGM in accordance with section 191(1) of the Companies Act, 2009 at such remuneration as shall be fixed by the Board of Directors of the Company.

  1. Re-appoint Messrs.’ Prince Monna and B Seboni as Directors of the Copyright Society of Botswana

 Ordinary resolution number 4

RESOLVED THAT in accordance with the provisions of Sections 55 (b), and other applicable provisions of the Constitution of the Copyright Society of Botswana, approval of the members be and is hereby accorded to re-appoint Mr Prince Monna and Mr Barolong Seboni as Copyright Society of Botswana Directors, for a further period of 3 (three) years from the expiry of their present term of office, that is, with effect from December 1, 2018 on the terms and conditions including remuneration as set out in the Statement annexed to the Notice, with liberty to the Board of Directors  to alter and vary the terms and conditions of the said re-appointment and / or remuneration as it may deem fit;

RESOLVED FURTHER THAT the Board be and is hereby authorised to do all acts and take all such steps as may be necessary, proper or expedient to give effect to this resolution.”

Contact us here!

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Our business details!

Unit 1, Plot 93
International Commerce Park
Gaborone, Botswana

Cosbots Social Media Icons Telephone-

+267 392 8055

Cosbots Social Media Icons E-mail-

info@cosbots.co.bw

Our Partners!

Find us here!

Our business details!

Unit 1, Plot 93
International Commerce Park
Gaborone, Botswana

Cosbots Social Media Icons Telephone-

+267 392 8055

Cosbots Social Media Icons E-mail-

info@cosbots.co.bw

Our Partners!

Find us here!