Cosbots AGM Notices Mobile Header

Members Notification

Copyright Society of Botswana

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Members Notification

Copyright Society of Botswana

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COSBOTS ABOUT US BOOKLET:

Please download our PDF form for more detailed information:

COSBOTS MEMBERS CODE OF CONDUCT BOOKLET:

Please download our PDF form for more detailed information:

IMPORTANT ANNOUNCEMENT !

Copyright Society of Botswana invites all artists, members and prospective members to an open meeting to discuss two major issues being;

  1. Review of the constitution and
  2. A report on the status of the company from the Board

on the following areas:

  • Gantsi on Thursday 15th August 2019 at Gantsi Community hall
  • Maun on Friday 16th August 2019 at Adansonia Hotel
  • Francistown Thursday 22nd August 2019 at Adansonia Hotel
  • Gaborone Saturday 24th August 2019 at Thapong Visual Arts Centre

Artists are also advised to bring forth their new works for registration and the following:

  • CD complete with hologram
  • 3 passport size photos
  • Copy of certified ID/Birth certificate if under 16 years
  • Death Certificate if you are registering works of a deceased artist and proof that you are a beneficiary

All meetings will start at 08:30hrs

Attorneys appointed to review Cosbots constitution:

Kindly be informed that the COSBOTS Board of Directors has engaged the services of JJ Matomela Attorneys to review the company’s constitution. You are requested to forward your written submissions to inquiry@cosbots.co.bw or call Mr. Letlhogonolo Makwinja if you wish to make oral representation to the committee at 3928055. Members are also free to submit their comments directly to the Attorneys at jmatomela@yahoo.com . Deadline for submissions is May 15th 2019

O itsisiwe fa COSBOTS e file JJ Attoneys tiro ya go baakanya molao motheo. Go tsaya karolo o kopiwa go romela megopolo kwa inquiry¡ cosbots.co.bw kgotsa wa leletsa Rre Letlhogonolo Makwinja fa o batla go buisana le komiti e e dirang tiro e mo 3928055. Maloko a ka romela megopolo ya bone gape ko jmatomela¡yahoo.com. Letsatsi la bofelo la go amogelwa ga megopolo ke May 15 2019

Constitution:

You are informed that the process of reviewing the COSBOTS constitution is underway. The office will provide progress update and give all members the opportunity to contribute and submit their recommendations.

Molao Motheo:

O itsisiwe fa paakanyo ya molao motheo wa COSBOTS e simolotse. Ofisi e tla fa maloko kitsiso ka tiro e mme ba fe botlhe sebaka sa go nna le seabe mo paakanyong ka go tlisa megopolo

Annual General Meeting and Finacials 2017 / 2018

AGM 26 August 2017

Please download the PDF:

AGM Resolutions

Please download the PDF:

Finacials 2018

Please download the PDF:

Annual Report 2017 / 2018

Please download the PDF:

Financial Statements for the year ended 30 June 2017:

The directors are required by the Companies Act of Botswana, to maintain adequate accounting records and are responsible for the content and integrity of the financial statements and related financial information included in this report. It is their responsibility to ensure that the financial statements fairly present the state of affairs of the society as at the end of the financial year and the results of its operations and cash flows for the period then ended, in conformity with the International Financial Reporting Standard for Small and Medium-sized Entities. The external auditor’s is engaged to express an independent opinion on the financial statements.

The financial statements are prepared in accordance with the International Financial Reporting Standard for Small and Medium-sized Entities and are based upon appropriate accounting policies consistently applied and supported by reasonable and prudent judgements and estimates.

 

Please download our Financial Report 2017 for more information:

Please download our Financial Report 2017 for more information:

NOTICE TO MEMBERS:

NOTICE IS HEREBY GIVEN THAT THE ANNUAL GENERAL MEETING OF THE COMPANY WILL BE HELD AT MAHARAJA RESTAURANT & CONFERENCE CENTRE GABORONE ON SATURDAY 1ST DECEMBER 2018 AT 09:00HRS OR ANY ADJOURNMENT OR POSTPONEMENT THEREOF, TO CONSIDER THE BUSINESS SET OUT BELOW, CONSIDER AND, IF DEEMED FIT, PASS, WITH OR WITHOUT MODIFICATION, THE ORDINARY RESOLUTIONS ATTACHED RELATING TO AGENDA ITEMS 4,7,8 & 9, AND DEAL WITH SUCH OTHER BUSINESS AS MAY BE DEALT WITH AT THE MEETING.

  • 1. To read the notice convening the meeting.
  • 2. Adoption of Agenda.
  • 3. Opening remarks.
  • 4. To approve minutes of the Annual General Meeting held on 26 August 2017.
  • 5. Action items
  • 6. Presentation of Annual Report
         a.Chairmans report
         b.Chief Executive Officers report
  • 7. To receive, consider and adopt the Audited Financial Statements for the year ended 30th June 2018
  • 8. To authorise the Directors to appoint Auditors for the ensuing year in terms of Section 191(1) of the Companies Act, 2003 and fix their remuneration.
  • 9. To re-appoint Directors for the ensuing year and fix their remuneration.
    ➢ -Messrs Prince Monna and B Seboni present themselves for re-election for the two additional positions on the Board.
  • 10. Presentations

    a.Tools of commercialising the arts industry – Dr Thulaganyo Mogobe , Head of Department, Visual and Performing Arts, Faculty of Humanities, University of Botswana.

    b.Regulation in collection management, key to success – representative from Companies and Intellectual Property Authority.

    A member entitled to attend and vote may appoint a proxy to attend and vote for him/her, on his/her behalf, and such proxy need not be a member of the company. The instrument appointing such a proxy must be signed and deposited at the registered office of the company not less than forty-eight hours before the time for holding the meeting.

BY ORDER OF THE BOARD (06 November 2018) 
REGISTERED OFFICE REBECCA LETSHABO- FCIS, CIBM

PLOT 93, UNIT 1
COMMERCE PARK
GABORONE

MEMBERS RESOLUTION:

Each ordinary resolution number 1 to 3 requires the support of more then 50% of the votes exercised on the resolutions in order to be approved.

  1. Acceptance and adoption of Minutes of the Copyright Society of Botswana Annual General meeting held on 26 August 2017.
    Ordinary resolution number 1 “RESOLVED THAT the Minutes of COSBOTS Annual general Meeting held on 26 August 2017 be and are hereby approved”
  2. Acceptance and adoption of annual financial statements, auditors report and the annual report.
    Ordinary resolution number 2 “RESOLVED THAT the audited financial statements of the company, including the Auditors Report, Directors report and the Finance and Audit Committee report for the year ended 30 June 2018 be accepted and adopted”

    Additional information in respect of Ordinary Resolution number 2:
    The full set of annual financial statements of the Company for the 2017/2018 financial year are available on our website, have been emailed to members, linked to statements provided on COSBOTS Social Media Platforms or are available by request from COSBOTS at 3928055 or slekgaba@cosbots.co.bw

  3. Re-appointment of the independent external auditor and fix their remuneration
    Ordinary resolution number 3 “RESOLVED THAT Mamlathan and Associates be re-appointed as the independent external auditor of the company until the conclusion of the next AGM in accordance with section 191(1) of the Companies Act, 2009 at such remuneration as shall be fixed by the Board of Directors of the Company.

  4. Re-appoint Messrs.’ Prince Monna and B Seboni as Directors of the Copyright Society of Botswana
    Ordinary resolution number 3 “RESOLVED THAT in accordance with the provisions of Sections 55 (b), and other applicable provisions of the Constitution of the Copyright Society of Botswana, approval of the members be and is hereby accorded to re-appoint Mr Prince Monna and Mr Barolong Seboni as Copyright Society of Botswana Directors, for a further period of 3 (three) years from the expiry of their present term of office, that is, with effect from December 1, 2018 on the terms and conditions including remuneration as set out in the Statement annexed to the Notice, with liberty to the Board of Directors to alter and vary the terms and conditions of the said re-appointment and / or remuneration as it may deem fit;

    RESLOVED FURTHER THAT the Board be and is hereby authorised to do all acts and take all such steps as may be necessary, proper or expedient to give effect to this resolution.”

COPYRIGHT SOCIETY OF BOTSWANA – NOTICE TO MEMBERS

NOTICE IS HEREBY GIVEN THAT THE ANNUAL GENERAL MEETING OF THE COMPANY WILL BE HELD AT MAHARAJA RESTAURANT & CONFERENCE CENTRE GABORONE ON SATURDAY 1ST DECEMBER 2018 AT 09:00HRS OR ANY ADJOURNMENT OR POSTPONEMENT THEREOF, TO CONSIDER THE BUSINESS SET OUT BELOW, CONSIDER AND, IF DEEMED FIT, PASS, WITH OR WITHOUT MODIFICATION, THE ORDINARY RESOLUTIONS ATTACHED RELATING TO AGENDA ITEMS 4,7,8 & 9, AND  DEAL WITH SUCH OTHER BUSINESS AS MAY BE DEALT WITH AT THE MEETING.

  1. To read the notice convening the meeting.
  2. Adoption of Agenda.
  3. Opening remarks.
  4. To approve minutes of the Annual General Meeting held on 26 August 2017.
  5. Action items
  6. Presentation of Annual Report
    1. Chairmans report
    2. Chief Executive Officers report
  7. To receive, consider and adopt the Audited Financial Statements for the year ended 30th June 2018
  8. To authorise the Directors to appoint Auditors for the ensuing year in terms of Section 191(1) of the Companies Act, 2003 and fix their remuneration.
  9. To re-appoint Directors for the ensuing year and fix their remuneration.
  • Messrs Prince Monna and B Seboni present themselves for re-election for the two additional positions on the Board.
  1. Presentations
    1. Tools of commercialising the arts industry – Dr Thulaganyo Mogobe , Head of Department, Visual and Performing Arts, Faculty of Humanities, University of Botswana. 
    2. Regulation in collection management, key to success – representative from Companies and Intellectual Property Authority.

A member entitled to attend and vote may appoint a proxy to attend and vote for him/her, on his/her behalf, and such proxy need not be a member of the company.

The instrument appointing such a proxy must be signed and deposited at the registered office of the company not less than forty-eight hours before the time for holding the meeting.        

06 November 2018                                        BY ORDER OF THE BOARD
REGISTERED OFFICE                                 REBECCA LETSHABO- FCIS, CIBM
PLOT 93, UNIT 1
COMMERCE PARK
GABORONE

 

COPYRIGHT SOCIETY OF BOTSWANA – MEMBERS RESOLUTIONS

Each ordinary resolution number 1 to 3 requires the support of more then 50% of the votes exercised on the resolutions in order to be approved.

  1. Acceptance and adoption of Minutes of the Copyright Society of Botswana Annual General meeting held on 26 August 2017.

Ordinary resolution number 1

Resolved that the Minutes of COSBOTS Annual general Meeting held on 26 August 2017 be and are hereby approved”

  1. Acceptance and adoption of annual financial statements, auditors report and the annual report.

Ordinary resolution number 2

Resolved that the audited financial statements of the company, including the Auditors Report, Directors report and the Finance and Audit Committee report for the year ended 30 June 2018 be accepted and adopted”

Additional information in respect of Ordinary Resolution number 2

The full set of annual financial statements of the Company for the 2017/2018 financial year are available on our website, have been emailed to members, linked to statements provided on COSBOTS Social Media Platforms or are available by request from COSBOTS at 3928055 or slekgaba@cosbots.co.bw.

  1. Re-appointment of the independent external auditor and fix their remuneration

 Ordinary resolution number 3

Resolved that Mamlathan and Associates be re-appointed as the independent external auditor of the company until the conclusion of the next AGM in accordance with section 191(1) of the Companies Act, 2009 at such remuneration as shall be fixed by the Board of Directors of the Company.

  1. Re-appoint Messrs.’ Prince Monna and B Seboni as Directors of the Copyright Society of Botswana

 Ordinary resolution number 4

RESOLVED THAT in accordance with the provisions of Sections 55 (b), and other applicable provisions of the Constitution of the Copyright Society of Botswana, approval of the members be and is hereby accorded to re-appoint Mr Prince Monna and Mr Barolong Seboni as Copyright Society of Botswana Directors, for a further period of 3 (three) years from the expiry of their present term of office, that is, with effect from December 1, 2018 on the terms and conditions including remuneration as set out in the Statement annexed to the Notice, with liberty to the Board of Directors  to alter and vary the terms and conditions of the said re-appointment and / or remuneration as it may deem fit;

RESOLVED FURTHER THAT the Board be and is hereby authorised to do all acts and take all such steps as may be necessary, proper or expedient to give effect to this resolution.”

Please download our PDF form for more detailed information:

Please take note that by downloading this form you will be able to print and sign the document, the user can scan the document and upload it to complete the application process.

Contact us here!

Our business details!

Unit 1, Plot 93
International Commerce Park
Gaborone, Botswana

Cosbots Social Media Icons Telephone-

+267 392 8055

Cosbots Social Media Icons E-mail-

info@cosbots.co.bw

Our Partners!

Find us here!

Our business details!

Unit 1, Plot 93
International Commerce Park
Gaborone, Botswana

Cosbots Social Media Icons Telephone-

+267 392 8055

Cosbots Social Media Icons E-mail-

info@cosbots.co.bw

Our Partners!

Find us here!